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Project Management Basics

Workshop duration: 1 or 2 days (day 2 works with your actual project)

No matter how you slice it, successful projects always follow a prescribed order. The key is a proper foundation, forward thinking, paying attention to quality, and managing resources and schedules to ensure the scope of the project is successfully met. When reviewing projects that have failed, the ball has been dropped in at least one of these areas.

Project Management focuses on setting the project up properly coupled with accurate analysis and meticulous implementation. This is accomplished by following five distinct phases:

Define the Project

This phase defines the scope of the project by describing the specific requirements and outcomes the project team needs to accomplish. Defining the project establishes the value of the project and justifies the purpose of the project. It also helps the project team understand the parameters within which they will function.

Plan the Infrastructure

Project teams need to determine ahead of time how decisions will be made regarding implementation and changes around the scope of the project. Planning the infrastructure will set in place how planning, tracking, and communications about the project will take place. Decisions about who, where, what, and how to plan and manage the project will take place. The infrastructure sets the boundaries or “playing field” in which the team will be engaged.

Plan the Project

This is where the action items are identified. Participants develop a “tops of the trees”, general scope of the project. Working down in more detail through a Work Breakdown Structure, detailed tasks are identified, schedules set in place, and resources allocated to accommodate the schedule. Further, analysis is done to account for schedule and resource changes, conflicts, and other types of problems that could arise.

Managing the Project

Project Management Basics helps participants understand the importance of monitoring the project and looking into the future to anticipate upcoming needs and changes. Real benefits are gained through identifying variances, determining their impact, and developing adaptive actions that will guarantee the project meets performance specifications with a minimum amount of resources. Successful projects always have open communication lines between project team members, sponsors, and customers. Participants learn what kinds of meetings are most effective, when and where meetings should occur, and with whom to keep in constant communication. This keeps everyone informed and in the loop.

Review the Project

We all learn by doing. The best lessons are those we carry with us from one experience to the next. Project Management encourages the review of each project and taking what was successful into the next project. This can save valuable time and keep the team from making the same mistakes. This merely is an extension of what a “learning organization” is all about. Each new project will have more and more successful elements from the projects that preceded it.

Who Should Attend

Project Management is designed for anyone in organizations involved in team efforts from manufacturing to hi-tech environments. The skills learned will help people in all layers of the organization learn how to participate in and manage projects.

To download the Project Management Basics brochure…
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